The Wedding VIC wedding planning checklist will help you stay organised and on track with your wedding plans. It can be easy to get overwhelmed with all the details of planning a wedding, but this checklist can help you break everything down into smaller, more manageable tasks, and it can also help you make sure that you don’t forget anything important.

Here are some reasons why you need a wedding planning checklist:

  • It can help you save money. By planning ahead, you can compare prices and find the best deals on things like venues, catering, and flowers.
  • It can help you avoid conflict. When everyone knows what is expected of them, it can help to reduce stress and disagreements.
  • It can help you have a more enjoyable wedding day. When you are prepared, you can relax and enjoy your special day.

Here are some additional tips for planning a wedding:

  • Start planning early. The earlier you start planning, the more time you will have to make decisions and get everything organised.
  • Be flexible with your plans. Things don’t always go according to plan, so be prepared to make changes if necessary.
  • Don’t sweat the small stuff. It’s easy to get caught up in the details, but try to focus on the big picture and don’t worry about the little things.
  • Enjoy the process! Planning a wedding can be a lot of work, but it’s also a lot of fun. Try to enjoy the process and make it a special time for you and your partner.


  • Announce engagement and insert in newspapers if desired.
  • Arrange engagement party.

Soon after

  • Set wedding budget. It may be helpful to use the Wedding VIC budget planner.
  • Plan the wedding style.
  • Hire a wedding coordinator if necessary or do the planning yourself using Wedding VIC.
  • Choose the wedding venue and set the date.
  • Contact the wedding official – priest, celebrant or registry office.
  • Choose wedding party – groomsmen, bridesmaids, etc.
  • Draw up a guest list and formalise approximate numbers for reception.
  • Decide on reception venue and book.
  • Hire any extra equipment required – marquee, furniture, crockery, etc.
  • Determine if a wedding decorator is required and contact if necessary.
  • Begin shopping for wedding dress or dressmaker and accessories.
  • Select suits and dresses for the rest of the wedding party and arrange fittings.
  • Plan and book the honeymoon.
  • Book the wedding transportation – cars, horse and carriage, limousines, etc.
  • Select photographer and videographer.
  • Select a florist.
  • Choose music or musician for church or ceremony.
  • Book reception entertainment.
  • Consider pre-marriage counselling.
  • Consider wedding insurance.

3 Months before

  • Order invitations and other stationery.
  • Select bomboniere.
  • Choose wedding cake.
  • Make wedding day appointments – hairdresser, beautician, etc.
  • Make any necessary personal appointments.
  • Arrange passport, vaccinations, etc if the honeymoon is overseas.
  • Arrange a Master of Ceremonies.

2 Months before

  • Compile gift list and consult a gift registry if necessary.
  • Must give notice of intent to marry to wedding official at least one full month and no more than 6 months in advance of wedding date.
  • Arrange wedding rehearsal.
  • Select wedding rings.
  • Collect and write invitations.

6 Weeks before

  • Relax! Take some time out for self care.
  • Confirm reception arrangements especially if hired goods have been selected.
  • Order beverages.
  • Confirm arrangements with florist.
  • Confirm honeymoon details.
  • Plan honeymoon clothes.
  • Mail your invitations.
  • Maintain a record of acceptance and declines.
  • Advise venues of estimated guest numbers.
  • Plan hen’s and buck’s nights.
  • Select gifts for attendants.
  • Begin to prepare your speeches.

4 Weeks before

  • Arrange wedding insurance for gifts and holiday insurance.
  • Confirm reception arrangements especially if hired goods have been selected.
  • Confirm arrangements with wedding official.
  • Have a hair and beauty rehearsal.
  • Final wedding dress fitting and alterations if necessary.
  • Finalise arrangements with photographer.
  • Finalise attendants outfits.
  • Update your Wedding VIC Guest List and begin writing thank you notes as gifts are received.

2 Weeks before

  • Relax! Your wedding plans should be coming along nicely.
  • Final fitting of all wedding attire and arrange delivery.
  • Make sure the wedding party is fully aware of all arrangements and of what is required of them.
  • Finalise guest numbers and confirm with caterers.
  • Arrange wedding reception seating.
  • If the bride is changing her name she will need to notify her credit institutions.
  • Type an alphabetical list of guests and table allocations with place cards and give to your reception venue.

1 Week before

  • Relax! Enjoy the lead-up to your wedding day.
  • Finalise all arrangements – catering, floral, photography.
  • Have wedding rehearsal.
  • Final fitting check of all outfits and accessories.
  • Ensure that all guests (especially interstate and overseas) have transport to and from the church and reception.
  • Pack an emergency kit for the day which a family member can carry.
  • Pack for the honeymoon.
  • Layout all clothes for the wedding day – just to set your mind at ease.
  • Give gifts to attendants.

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