How to Plan a Wedding in Melbourne (2022)

13 Easy Steps to Planning a Wedding

How to plan a wedding in Melbourne. Wedding VIC walks you through 13 easy steps to planning a fabulous wedding in Melbourne and Victoria. Wedding VIC has everything you need to plan a fabulous wedding. Browse affordable Melbourne wedding suppliers, real weddings, wedding inspiration and unique ideas, wedding package info, special offers and more. Follow our social channels for all the latest tips, specials, offers, and open day info. We look forward to helping you make your Melbourne wedding fabulous! xx

1. Enjoy being engaged!

Be in the moment and enjoy this special time together. Start storyboarding your ideal wedding day. Discuss it together. What do you picture? Casual or Black Tie? Rustic or Fairy tale? Local or Destination? Wedding VIC has real weddings you can browse for inspo.

2. Tell your family and friends

Announce your engagement and discuss your wedding plans with your family and friends. Find out if any VIPs (parents, potential bridal party members) have commitments that would rule out certain dates for people you really want attending your wedding.

3. Decide on the style of wedding

Your wedding style will narrow your venue choice. Venues often book many months, or years in advance. Once you have your wedding style, then it becomes easier to pick your venue. The most popular styles are:
Fairytale = city ballroom
Rustic = country or winery
Beach = coastal or water views
DIY = community hall, sporting venue, private home
Destination = somewhere with great views and accommodation.
Check out the Wedding VIC venues or catering companies and make some enquiries as to availability and pricing.

4. Set your budget

Once you’re received info on potential venues, you can think about your budget. Talk to your parents and see if they plan on contributing towards your wedding. Think about how much you can save and afford to spend on your wedding. You might like to open a separate account for wedding savings and spending. Once you have a rough budget you can consider how many people you can afford to have at each venue. Of course, it’s also an option to ask people to donate cash in lieu of a gift to help off-set the cost. Wedding VIC has a budget planner you can download to help you out.

5. Start booking!

Typically it is the reception venue selection that set’s the date. Then couples consider their ceremony venue – which may be at the same venue. Wedding VIC has some great ceremony venues to consider – gardens, beaches and churches.

6. Photographers, video and cars!

Wedding photographers and cars can also be booked out many months, or years in advance. Don’t forget a video! Many couples skip the video, but it’s an gorgeous way to relive the forgotten or never seen moments. Have a browse through Wedding VIC to find your preferred suppliers.

7. Celebrant

Your choice of celebrant can make or break your ceremony. Meet with a few and make sure they make you feel relaxed and confident. This will help with any nerves on the day.

8. Flowers, Decoration, Decor, Hire, Cake

What are you going to need to make your venue fabulous? Do you need to hire chairs and crockery for a DIY wedding? Will you have floral arbors and centerpieces? Some venue packages will include decorations – check what is included – it may be centerpieces, chair covers, etc. They may also include a wedding cake.
Consider a floral theme – it could be colour or style based. Remember that you’ll be holding your bouquet throughout the ceremony and photos – they can get heavy!
Will your wedding cake be used as dessert? This will determine what size your bakery will recommend. You can also get different tiers with different flavours! Heavenly! xx

9. Music and Entertainment

Musicians at your ceremony can set a lovely mood for your wedding. Other entertainment options are endless – DJ, swing band, jazz singers, band.

10. You!

What are you going to look like and wear at your wedding? Browse through the Wedding VIC fashion, hair and makeup, and rings and jewellery sections for inspo and amazing Melbourne wedding suppliers.

11. Guest list and bridal party

Work out your guest list. Select your bridal party. It can be less stressful to select your bridal party closer to your wedding date, eg 3 months before. It’s easier to not select someone, than have to un-select them. Wedding VIC has a guest list and seating planner you can download to help you out.
Invitations! Send out invitations for your hens or bucks party, and then the wedding. Typically wedding invitations are sent 3 months in advance. Although this is flexible, and sometimes a save-the-date is important especially for friends or family that might need to travel a long way, arrange time off work, or save up to attend!

12. Honeymoon

Yay! This can be any time you like. Soon after your wedding day, or some time later. Many travel agents offer a honeymoon registry and can be an easy, but fabulous gift from your guests. If you are planning on changing your name, ensure you have your passport and travel documents in the same name! It might also be necessary to have a credit card in this name too, especially when confirming bookings or collecting tickets.

13. The last details

Maybe you’re looking for something unique to finish off the day? Or a dance studio to WOW your guests with a special routine? A thank-you gift for your bridal party and / guests.

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Melbourne Wedding Invitations and Stationery FAQ

What should be included on a wedding invitation?

The wedding invitation should include: the hosts, names of the couple, a request to attend the wedding, date, time, ceremony and reception locations, dress code and RSVP card or information.

Do the couple’s parents names go on the invitations?

Formal invitations include the parent’s names. Especially if they are paying for the wedding, or making a significant contribution. It is not unusual though for weddings to not include parent’s names.

When should I send my wedding invitations?

Wedding invitations should be sent six to eight weeks in advance of your wedding. Invitations for destination weddings should be sent 3 months prior. You might like to send a save the date to important and interstate guests up to a year prior.

Is it OK to text or email invitations?

Yes. Some guests, especially older people will prefer a printed invitation though. A printed invitation also sets the tone for your wedding and is something people can keep handy in the lead-up to your day, rather than getting lost in a spam folder or hidden under many newer texts.

What other wedding stationery do I need?

You might like to also arrange other useful information as invitation inserts – map, gift registry details, child-care and accommodation options. It is also common to order matching RSVP, thank you and place cards.

What should be included on a RSVP card?

You may wish to have names printed on the RSVP cards to minimise the chances of blank cards being returned and you not knowing who they are from. Your RSVP cards should also ask if the guests “will attend” or are “unable to attend”. They should also ask for dietary requirements. RSVP cards should have a due date 3 to 4 weeks prior to your wedding. You can also ask guests to RSVP via email, text or via a personal wedding website.

How much do wedding invitations cost?

Wedding invitation packs that you assemble and print yourself can work out from just over $1 per invitation. However, embellishments like ribbon and wax will be extra. Custom designed and assembled invitations can be $15 each, however you do not need one per person, one invitation per household is fine. Be sure to check whether or not the price includes an envelope. Make sure you order some blank extras in-case of errors or early “unable to attend” RSVPs which allow you to invite additional guests. Remember to factor in postage stamps when finalising your invitation and stationery budget. Larger or square envelopes may incur a higher postage charge.

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Affordable Wedding Accessories and Supplies

The team at iWed noticed a gap in the market for gorgeous, modern, affordable wedding accessories, so they’ve convert their wedding experience into an amazing store. Their aim is to help provide beautiful, but affordable wedding accessories and supplies. Their range currently includes veils, tiaras, hair accessories, jewellery, flowers, cake toppers, party supplies, bomboniere and gifts, invitations and stationery, decorations, wedding accessories and more! They regularly add new products and follow their socials to keep up to date with new additions and specials offers!

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Beautiful Melbourne Wedding Stationery

My Craftie Creations have a passion to bring together a cohesive collection of wedding stationery, personalized and customized to your whims and fancies. They offer various products – from handcrafted, customized invitation suites all the way to digital invites and notices. My Craftie Creations also create custom DIY kits and budget invitation kits that will help you bond and make your special day just a little more special.

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